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U-merge Private Data Protection Policy

May 24, 2018 / By admin

U-merge Private Data Protection Policy

U-merge Ltd| Private Data Protection Policy | Version: 2.0 | 20-05-18

We are holding and use some personal information about you. Your details have been obtained either directly from a subscription, through you registering on our website or through a referrer. It makes you aware of how and why your personal data will be used, namely for the purposes of the updating on activities, conferences and of your membership status and how long it will usually be retained for. It provides you with certain information that must be provided under the new European General Data Protection Regulation (GDPR) effective as of May 25th, 2018.

How is your personal information collected?

We may collect personal information from the following sources:
(a) You.
(b) Your Referees

(c) From third parties who are, for example, a publicly accessible source or who have provided your information as a referrer.

How we will use information about you
We primarily use the information to update you on news, activities, conferences, meetings, invitations or information related purely to the aim and scope of U-merge. In some cases we may use your personal information to pursue legitimate interests of our own or those of third parties, provided your interests and fundamental rights do not override those interests. The situations in which we will process your personal information is listed below.

(a) offering an assignement   within the frame of U-merge activities such as an article reviewing, an article publication, information on open fellowship positions, invitation to participate in a conference, etc.
Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.

Data sharing
We will only share your personal information with third parties after obtaining your consent to do so. At the point of obtaining your consent, we will disclose to you the third parties your personal information will be shared with.

Rights of access, correction, erasure, and restriction
Your rights in connection with personal information:
Under certain circumstances, you have the right to:
(a) Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
(b) Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
(c) Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing.
(d) Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
(e) Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
(f) Request the transfer of your personal information to another party.

Fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your application of membership,  we will not be able to process your application successfully.

Change of purpose

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Do we need your consent?

We do not need your consent if we use your personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights in law. In limited circumstances, we may approach you for your written consent to allow us to process certain particularly sensitive data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.

Data retention

We will retain your personal information for a period of 5 years from the date:

(a) We receive your CV

(b) We receive your  application

(c) You register through our Website

We retain your personal information for this period on the basis that a further opportunity may arise in future and we may wish to consider you for that, , so we can comply with our requirements to keep records for legal purposes, such as pay records, and in the event of a legal claim. After this period, unless separately legally required to retain the information, we will securely destroy your personal information in accordance with our data retention policy and the applicable laws and regulations.

If we wish to retain your personal information on file for a period beyond the above, we will write to you separately, seeking your explicit consent to retain your personal information for a further fixed period on that basis. In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

  1. Rights of access, correction, erasure, and restriction

Your rights in connection with personal information

Under certain circumstances, you have the right to:

(a) Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

(b) Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

(c) Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

(d) Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

(e) Request restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

(f) Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please ask in writing.